Most clients ask the same first question: what will a teleprompter cost for my event? Below are the ranges we actually quote in Pennsylvania, what moves the price up or down, and what is included. Every job gets a written quote before you commit, with crew and travel shown as separate lines.
Rates as of October 2026.
Typical Rates
| Service | Typical range |
|---|---|
| Operator, half day (up to 4 hours) | $600 – $800 |
| Operator, full day (up to 10 hours) | $1,200 – $1,500 |
| Operator plus full equipment package, including presidential glass | $1,500 – $2,000 per day |
| Overtime past 10 hours | billed hourly, shown on the quote |
What Changes the Price
- Multi-day events (3+ days): 10% off the day rate.
- Weekends and holidays: +25%.
- Rush bookings (under 48 hours' notice): +50%.
- Travel: crews are staffed from our regional operator network. Mileage beyond 50 miles and a per diem on overnight trips are shown on the quote. Travel is listed separately and never folded into the day rate.
- Equipment: a camera-mount prompter for a video shoot costs less than presidential glass, confidence monitors and a stage setup for a keynote.
What Is Included
- An experienced operator who loads, formats and runs your script live
- Setup and testing before doors or call time
- A rehearsal pass with each speaker
- Live edits when the script changes at the last minute
- Coordination with your house AV or production company
How Booking Works
- Send the date, venue, number of speakers and the setup you need.
- We send a written quote that lists operator, equipment, travel and any overtime terms.
- A 30–50% deposit holds the date. The balance is invoiced after the event.
Ways to Keep Costs Down
- Book early. Two weeks' notice avoids rush pricing; allow three to four weeks during political season.
- Bundle days. Three or more consecutive days earn the multi-day discount.
- Send a near-final script early. Less reformatting on site means less time on the clock.
- Tell us what your AV company already provides. If they supply monitors or switching, we do not duplicate it.
Get an Exact Number
We cover Philadelphia, Pittsburgh, Harrisburg, Allentown and the rest of Pennsylvania. Ranges only go so far. Send us your event details and we will come back with an itemized quote, usually the same day.